Media Industries 2 – Seminar Involvement Week 7
The countdown begins… it’s SEMINAR WEEK!
Contribution & Collaboration
This week has been busy, busy! Returning from the break meant that is was time for me to organise our last group meeting to finalise the last minute details, keep in touch with the steering committee, promote like crazy on social media & re-stick our torn down posters!
With 13 in our group, it took a bit of organising to find a suitable meeting time. We ran through the running sheet, the slides, the AV equipment hire list, the last minute promotion to encourage men to attend and whether or not to mention limited seating. I suggested some changes to the content to ensure we were making it worthwhile for men to attend by emphasising the importance and benefits of equality for all within a workplace. I also suggested that we utilise the promo clips that we made within the presentation to introduce the guests. I questioned Shelley about how she would approach limiting the Q&A questions so they’re more general.
I wrote meeting minutes that I shared with the groups. From these minutes I formulated roles for all 13 group members for pre-seminar, seminar & post-seminar.
PRE-SEMINAR ROLES
*Stage transportation: Imogen, Jono, Georgi, Melissa, Tam, Christine, Ai Vee, Steph & Line.
*Furniture & prop transportation: Zoe, Michael & Sarah.
*Guard (Mind equipment, catering, bags & everything we will dump outside the seminar room door): Bella
*Catering table set up & decoration: Zoe & Sarah
*Lighting (apparently difficult): Imogen, Ai Vee, Steph, Melissa & Christine
*Camera setup: Ai Vee & Steph
*Staging & decorations: Michael, Tam, Zoe, Sarah & Jono.
*Arrows/direction signs from the entrance leading to the seminar room for Non-RMIT audience, stick up posters & attach card to gift: Georgi
*Sound Set up: Line
*Coffees for guest: Sarah/Zoe
*Release forms: Bella
SEMINAR ROLES
*Host: Michael
*Slide Switcher: Jono
*Sound: Line
*Filming: Ai Vee & Steph
*Stills: Imogen
*Guest supervisors: Zoe & Sarah
*Ushers: Melissa, Christine, Georgi & Tam
*Timekeeper & Stage Manager: Bella
POST-SEMINAR ROLES
*Clean up: Everyone
*Transport furniture & Stage: Everyone
*Dump footage & audio for editing: Steph
*Edit & upload photos: Imogen
*Release forms submitted: Bella
*Credits list: Imogen
I also developed a running sheet for the morning of the seminar to ensure we manage to get everything done and on time. I shared this with the group and also individually messaged group members their roles and items they are expected to bring on the day. This helped minimise the confusion that can sometimes occur on Facebook group posts.
I sent the steering committee last minute information such as stage set up and photography details.
Throughout the week I posted images of the poster and related promotional visuals. I planned to post a description of each guest whilst incorporating the seminar theme and relating it to an image on the Monday, Tuesday and Wednesday before the event. Jono and myself posted images to Instagram. I also promoted the event on my personal social media profiles. The scheduled and ‘slow burn’ of information on social media helped raise our numbers. I shared the page on the RMIT media page which also boosted our attendees. The steering committee notified me on the Tuesday prior to our seminar our “…. group is amazing! The other groups only had a couple hundred clicks but yeah you guys have just over 1000!! Great work!!”.
